User Management

Partek Flow supports multiple user accounts, allowing you to keep your Partek Flow server secure and organized. This also facilitates data sharing and collaboration on projects. Administrative users have access to all parts of the software including server configuration, whereas non-administrative users only have access to the features necessary for data analysis. The first Partek Flow user account is created during installation, which is always an administrative user account.

Please note that Partek Flow users do not correspond to Linux or Mac users. A Partek Flow administrative account is not the same as a Linux ‘root’ user (see Glossary). All user accounts created in Partek Flow are internal to the Partek Flow server .

• User management page

• Creating a new Partek Flow user account using an LDAP database

• Creating a new Partek Flow user account without using an LDAP database

• Editing a Partek Flow user account

• Disabling a Partek Flow user account

• Transfer projects' ownership

User management page

To access the User Management page, click the avatar in the top right corner, choose Settings and click Users in the Access section on the left (Figure 1). This page can be accessed by administrative Partek Flow users only.

Figure 1. The User management page displaying all enabled Partek Flow users on a Partek Flow instance. The boxes above the table control which users are displayed in the table below. Note that Disk quota is a licensed feature, this column will not appear in Partek Flow lab edition (some entries masked for security purposes)

The number of available Partek Flow user licenses is displayed at the top of the User management page. This shows the number of user accounts that can be enabled. Administrative user accounts will not consume licenses, unless they become a member of any project, in which case they will consume a Partek Flow user licence. Please contact your account manager or email [email protected] if you wish to increase the number of user licenses on your Partek Flow instance. If all available user licenses have been consumed, you will have to disable a user account before adding a new user. Disabled user accounts are easily re-enabled.

The table on the User management page displays user account information and status, with one user account per row. By default, the table will display all enabled users accounts that are online and offline. To change which users are displayed, select or deselect the checkboxes above the table (Figure 1).

By clicking on the Send message button at Actions column, the administrative user can send an e-mail notification about account creation (Figure 2). The email template depends on the user database, i.e., within an LDAP or not within an LDAP database (vide infra).

Figure 2. Notification e-mail to Partek Flow user to obtain credentials (some details masked for security purposes)

If multiple Partek Flow users are logged into an instance at the same time, administrative users have the ability to log them out by clicking the Log out user button at Actions column. If a user is logged out by an administrator and the user has tasks running or in the queue, those tasks will continue to run.

Creating a new Partek Flow user account using an LDAP database

New Partek Flow user accounts can be created using username and password credentials from a Lightweight Directory Access Protocol (LDAP) database, if configured. You can create user accounts without using an LDAP database too.

1. Click the + Add new user at the top of the User management page

2. Select a Source for LDAP database from the drop down list in the Add user dialog (Figure 3)

3. Start typing a few characters of the username you wish to add in the Username box and Partek Flow will suggest users that are available on your LDAP database. Select one of the suggested usernames and the Username, Display name and Email will autocomplete. You can change the Display name if necessary

4. There may be more than one email address associated with a user in the LDAP database, so choose the correct one from the Email drop-down list

5. To give the new user account administrative privileges, select the Administrator checkbox (optional)

6. The new user account can also have a Private directory. If so, then that directory will be the default output directory for the users and all the project directories will be created underneath it. The user will be the only one with the access to the directory specified in the dialog box, unless permissions (to either the Private directory or one if its parents) are given using Directory permisions.

7. To set a disk space usage limit on the new user account, select the Disk quota radio button and type in the disk quota limit in GB (optional). This limit includes input and output files across all projects the new user will own. To allow unrestricted disk usage, select the None radio button. Disk quota preferences can be managed on the System preferences page. Note that setting disk quotas require an enterprise license

8. Click Save

The new user account will be active immediately. The new user can log into the Partek Flow instance using the same username and password as their email account. Please note, the new user will not be able to manage their username and password settings from within Partek Flow, as this is determined by the LDAP server.

Figure 3. Add user dialog. Zimbra is used as LDAP database as an example

Creating a new Partek Flow user account without using an LDAP database

1. Click the + Add new user at the top of the User management page

2. Select Source in the Add user dialog

3. Type a username, display name and email address in the respective fields

4. To give the new user account administrative privileges, select the Administrator checkbox (optional)

5. To set a disk space usage limit on the new user account, select the Disk quota radio button and type in the disk quota limit in GB (optional). This limit includes input and output files across all projects the new user owns. To allow unrestricted disk usage, select the None radio button. Disk quota preferences can be managed on the System preferences page. Note that setting disk quotas require an enterprise license

6. Click Save

The screen will return to the User management page and there will be a message at the top of the screen (Figure 4). The new user needs to click on the link sent via email and follow the on-screen instructions for creating a password.

Figure 4. When a new user account has been created, a message will appear at the top of the User management page

Editing a Partek Flow user account

To edit user account details, click on the Edit account next to the user account in the Actions column (Figure 1). This will open the same dialog as in Figure 3, with the user account details filled out. An administrative user can make the necessary changes and click Save. Users can also edit some of their own details Personal settings.

Disabling a Partek Flow user account

To disable a user account, deselect the checkbox in the Status column in the table on the User management page (Figure 5). The user account will then disappear from the table. If a user account if disabled while the user is logged in, they will immediately be logged out.

Figure 5. Disabling a user account. Once the checkbox in the Status column has been deselected (top picture), the user account will not appear in the table (bottom picture)

If a user account is disabled and they have tasks running or in the queue, you will be asked if you want to cancel them (Figure 6).

Figure 6. You have the choice to cancel any running tasks submitted by a disabled user account

If a user tries to log into the Partek Flow instance and their account has been disabled, they will see a warning message (Figure 7).

Figure 7. A warning message will appear at the log in page if a user tries to log in and their account has been disabled

Users that have had their account disabled will no longer appear as a member of a project on the Home page. Under the Project settings tab of a project, their username and avatar will still be shown, but with a strikethrough (Figure 8).

Figure 8. Members of projects that have a disabled user account will be under the Project Settings tab with a strikethrough their username

To display disabled user accounts, select the Disabled from the Status drop down list in the table (Figure 9). Disabled accounts can be easily re-enabled by selecting the check box in the Status column.

Figure 9. Disabled user accounts can be viewed by selecting the Disabled checkbox from the Status drop down. A disabled user account can be easily re-enabled by selecting the checkbox in the Status column (highlighted)

Transfer projects' ownership

When a user is no longer a user on this Partek Flow instance, for instance, the user left the insititue, all the projects he created can be transfered to another user by clicking Transfer Projects' ownership (Figure 10).

Figure 10. Transfer projects ownership

Specify the old owner username and new owner name, click Transfer projects button.

Additional Assistance

If you need additional assistance, please visit our support page to submit a help ticket or find phone numbers for regional support.